News from the Field Department - May 2020


During this slow down many of us have been working on projects around our homes that we haven’t had time for. We would like to suggest that you do the same for your local program. This is usually the busiest time of the year, but this year we have LOTS of time to “catch up” on some items that we may have pushed to the side. Here are some suggestions:

  • Create your Plan B: None of us know when this will be over, so having a plan for starting is important.  What if the shutdown lasts until January or February?  What if we can have Fall Sports in a limited number?  What if you need to change training sites? SOPA will require that all guidelines from the state of PA are followed and will have some procedures for starting your program again.  In the meantime, it is important for programs to have a plan B. 

  • Confirm Coaches & Training Spaces for the Fall: Check in with your Fall Sports coaches, make sure they are still interested in coaching and their clearances and certifications are up to date.  What if you cannot use your usual facility to train?  Schools, etc. might not open when we do.  What is your Plan B for outdoor venues? Can you increase the number of training sessions you offer to accommodate smaller groups? ? Should you do shorter back to back training sessions? Do you have enough volunteers to accommodate these potential changes? 

  • Athlete Medicals: Do you have medicals that need to be uploaded to Vsys? If you do, this is the perfect time to catch up. Have you pulled a list of expiring or expired medicals recently? Athlete medical forms expire regularly, but athletes will likely not be able to get to doctors to renew them as quickly as they used to.  SOPA is considering a 4 month reprieve on medicals from the date we restart the state.  

  • Local Program Marketing: Now is the time to have great flyers and poster templates customized for all occasions.  Use them for volunteer recruiting, athlete recruiting, donor engagement, public education and more.  Not sure where to start? Your Field Director can help with marketing materials and resources.

As always, if you have concerns, issues or questions or just want to vent or talk – your Field Directors are here for you.  Call, text or email us – we love to hear from you!