Training Schools/Info - October 2020

How to Register for a Training School!

The Online Volunteer Portal is ready for you to register for Training Schools.

  1. Click Here - https://vsys.specialolympicspa.org/
  2. Enter your Email address as User ID.
  3. Enter your Passcode – If you forgot it click on “Forgot Password” and one will be emailed directly to you in moments.
  4. Once in, Click on “Training Schools, Webinars & More
  5. Click on “Training Sign – Up
  6. Click on Search
  7. Register for an upcoming training.

My Information tab - Has the following items under it:

  • My Calendar - Once you register for a Training School, it will be removed from your Training School options and now appear on your calendar.
    • * If you want to make sure your registration went through - Check out your calendar!
  • Completed Training - This link will allow you to see all completed training(s) and their expiration date.

All coaches must register themselves for a training school.

  • The SOPA Website and Monthly Update will tell you about a training school. It will provide - date, sport and county
  • The coach must then go to their personal VSys Portal to find the time, location and to register.
  • If we do not have coaches registered, we will cancel the training. This may be the only opportunity to have training in that area prior to the Sectional or State Games.
  • If we cancel due to a clinician or facility issue - we will reschedule.
  • Please encourage all coaches to register for a training school!

UPCOMING TRAINING SCHOOLS:

2020 Winter Zoom Webinar Training Schools:

  • Each Training School will last approximately 2-3 hours.
  • Each training will have a maximum of 20-25 participants
  • If there is a waiting list, we will host a second training at a later date.
  • You must have a computer or smart phone with two-way video capabilities to participate. We will require all participants have their video turned on.
  • 10 hours of practicum will need to be completed for all winter skill webinar trainings. An extension will be given to complete these hours (if needed) due to practice restrictions. More Information will be provided on the training.
  • You must register in the VSys portalfor these trainings. https://vsys.specialolympicspa.org/
  • Once registered you will receive a link for the Zoom registration/webinar.

Registration is OPEN for the following Sports:

Saturday, November 15th

  • 9:00 am – Cross Country Skiing Zoom Webinar Training
  • 12:00 pm – Snowshoeing Zoom Webinar Training
  • 3:00 pm – Floor Hockey Zoom Webinar Training

ARE YOU A BRONZE, SILVER OR GOLD LEVEL COACH?

SOPA Training and Progression Plan

We want to challenge our coaches; both new and seasoned members of our team.

The newly developed SOPA Coach Training and Progression Plan will guide coaches through our education system and provide them the opportunity for additional education and new skills. This new training plan is designed to inspire and encourage coaches to continue their education in order to be the best coach they can be and in turn provide the athletes with a better experience and a desire to be the best athlete they can be.

For more information on the Bronze, Silver and Gold level requirements, click here.


Autism Spectrum Disorder Course

Autism Spectrum Disorders Course http://specialolympicsva.org/sports/coaches-corner/a-coachs-playbook-autism

How to receive continuing education credit for the course:  

  • This course has 3 units and you must take all three units and sign the Virginia registration form.  
  • The last thing you need to do is complete the Pennsylvania Registration and quiz. Click here or copy and paste into your browser: https://goo.gl/forms/Xt9virj3fFR8HMJt2

Vsys

  • Expiring Certification email - Coaches will receive an email when their certification is 30 days from expiring.
  • The USER Report - Coaches and Their Certifications – has been updated and will pull from the Trainings area.
    • For a coach/athlete to show on this report the following must be done in their record:
      • Under Volunteer Type – They must be listed as Class A
      • In the certifications are They must be listed a coach and active
  • This report prints in an excel page set-up.
  • If your Background Check expires in 2021 - watch for an email in early January on how to complete your new Background Check.
  • Welcome Page - Now shows you where you stand on your Class A requirements. Protective Behaviors, General Orientation, Concussion Training and Background Clearance. If you are expired in one of these items this chart will direct you where to go to complete the outstanding item.
  • Volunteers Role - Please check your volunteers who are coaches! Make sure that the Outreach Coordinator or Training Coordinator goes into their VSys record and under the certification area add “Role” then “Coach” and “Active”!

If they are no longer a coach - please mark them inactive.

Other Items:

  • There are many VSys step-by-step resources available on the SOPA website: http://www.specialolympicspa.org/vsys-tips-info
  • All sport certifications, continuing education and experience coach sport certifications forms all go to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • If you do not use the VSys portal for your Concussion Training - Submit the certificate to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • All NEW volunteers should complete the volunteer registration form on the SOPA Website. This form is found by going to the Volunteer Center. Scroll down to Volunteer Application and you will find the online registration form.
  • After you submit the form, watch your email for more information on how to complete your background checks.
  • Any questions about background checks please contact Clare Walsh Miller at This email address is being protected from spambots. You need JavaScript enabled to view it. or Beth Boardman at This email address is being protected from spambots. You need JavaScript enabled to view it.
  • If you need help in the database, email: This email address is being protected from spambots. You need JavaScript enabled to view it.